w cusb02 - Access 2010 -- Free Quick Reference Card, Książki IT

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Microsoft
®
Access 2010
Quick Reference Card
Customizable Training Materials
Tel. (888) 903-2432 |
www.customguide.com
Access 2010 Workspace
Keyboard Shortcuts
Quick Access Toolbar
Title bar
General
Open a Database
<Ctrl> + <O>
File tab
Close a Database
<Ctrl> + <W>
Ribbon
Print Current View
<Ctrl> + <P>
Delete
<Delete>
Object tabs
Undo
<Ctrl> + <Z>
Help
<F1>
Delete Record
<Ctrl> + < - >
Table open in
Datasheet view
Objects in
the
Navigation
Pane
Cancel Changes
<Esc>
Insert Date
<Ctrl> + < ; >
Insert Time
<Shift> + <Ctrl>
+ <:>
Insert Value from
<Ctrl> + < ’ >
Same Field in
(Apostrophe)
Previous Record
Check Spelling
<F7>
Status bar
View buttons
Switch Applications
<Alt> + <Tab>
Database Objects
The Fundamentals
Editing
Cut
•
The
File
tab menu and Backstage view contain commands for working
with a program’s files, such as Open, Save, Close, New, and Print.
Tables
store related data in
rows (records) and columns
(fields).
<Ctrl> + <X>
•
Access 2010 introduces Web
databases. Unlike other
databases, Web databases can be
published to a SharePoint site and
opened without Access.
•
To Create a Blank Database:
Click the
File
tab and select
New
.
Click the
Blank Database
button
and click
Create
.
•
To Create a Database from a
Template
: Click the
File
tab and
select
New
. Select the template
category you wish to use, select
the template, and click
Create
.
•
To Open an Existing Database:
Click the
File
tab and select
Open
.
•
To Repair/Compress a
Database
: Click the
File
tab and
select
Info
. Click the
Compact &
Repair Database
button.
•
To Import Data from Another
Source
: Click the
External Data
tab on the Ribbon and click the
appropriate button in the Import
and Link group.
•
To Export Data to Another Source
: Click the
External Data
tab
on the Ribbon and click the appropriate button in the Export group.
•
To Save a Database
: Click the
File
tab and select
Save
.
•
To Close a Database
: Click the
Close
button, or press
<Ctrl>
+
<W>
.
Copy
<Ctrl> + <C>
Paste
<Ctrl> + <V>
Queries
view, filter, calculate,
change, sort, and examine the
data stored in tables.
Find
<Ctrl> + <F>
Replace
<Ctrl> + <H>
Forms
are custom screens
that provide an easy way to
enter and view data in a table.
Select All
<Ctrl> + <A>
Design View
Properties
Reports
present data from a
table or query in a printed
format.
<Alt>+<Enter>
Open object in
<Ctrl>+<Enter>
Design View
Save Object
Macros
automate common
tasks and can be run by
clicking a button or pressing a
shortcut key.
<Ctrl> + <S>
Formatting Text
Bold
<Ctrl + <B>
Modules
are groups of
procedures written in Visual
Basic and used to automate
tasks.
•
To Open an Object:
Double-click
the object in the Navigation Pane.
•
To Create a New Object:
Click
the
Create
tab on the Ribbon and
click a button for the object or
wizard you want to use.
•
To Delete an Object:
Select the
object and press
<Delete>
. Click
Yes
.
Italics
<Ctrl + <I>
Underline
<Ctrl + <U>
Navigation
Next Field
<Tab>
Previous Field
<Shift> + <Tab>
Next Screen
<Page Down>
Previous Screen
<Page Up>
First Record
<Ctrl> + < ↑ >
Last Record
<Ctrl> + < ↓ >
Toggle Navigation Pane
<F11>
Customizable Computer Training
9
 Courseware 
9
 Online Learning 
9
 Skills Assessments
Access Quick Reference © 2011 CustomGuide 
www.customguide.com
 | Phone 888.903.2432 
 Working with Tables
Field Data Types
Data Type
Description
Creating Table Relationships
Linking Tables
tells Access how two tables are related to each other. The fields
that you use to link two tables must contain the same concept in two different
tables. A
primary key
field from one table is often used when linking two tables.
1.
Click the
Table
contextual
tab on the Ribbon and click the
Relationships
button in the Relationships group.
2.
If necessary, click the
Show Table
button in the Relationships group on the
Design tab. In the Show Table window, select a table you want to link, click
the
Add
button, and repeat for each table. Click
Close
.
3.
Drag a field from one table and drop it on the related field in the second table.
(Optional) Check the
Enforce Referential Integrity
box. Click
Create
.
Text (Default)
Stores text, numbers, or a combination of both, up to
255 characters long.
Number
Stores numbers that can be used in calculations.
Currency
Stores numbers and symbols that represent money.
Date & Time
Stores dates, times, or both.
Yes/No
Stores only one of two values, such as Yes or No.
Lookup &
Relationship
Stores values from a table, query, or value list. Can be
multivalued.
Rich Text
Stores, text, numbers, or a combination of both that can
be formatted using color and font controls.
Working with Table Data
•
Database information can be directly added and modified from tables and
some queries and forms.
•
To Add a Field to a Table:
Enter data in the cell below the Add New Field
column header. Or, click the
Fields
tab on the Ribbon under Table Tools, and
click the button for the field you wish to add in the Add & Delete group.
Memo
Stores long text entries—up to 64,000 characters long.
Attachment
Allows you to attach files and images to your database.
Hyperlink
Stores clickable links to Web pages on the Internet or
files on a network.
Calculated Field
Stores results of a calculation. The calculation must
refer to other fields in the same table.
•
To Add a New Record:
Enter data in the bottom row of the table.
Record selector
Working with Queries and Reports
•
To Create a Select Query
: Click the
Create
tab on the Ribbon and click the
Query Wizard
button in the Queries group. Click
Simple Query Wizard
and
click
OK
. Follow the instructions to select the fields you want to use from the
desired tables and create the query. If you want to filter records, view the
query in Design view and enter the criteria in the Criteria row.
•
To Switch Views:
Click the
Home
tab on the Ribbon and click the
View
button in the Views group. Or, right-click the tab and select the view you want
to use in the contextual menu.
•
To Summarize Values:
Open the Query in Datasheet View, click the
Home
tab on the Ribbon, and click the
Totals
button in the Records group. Click the
list arrow in a column in the Total row in the query select a calculation type
(Sum, Average, etc.).
Start adding a new record here.
•
To Select a Record:
Click the
Record selector
to the left of the record.
•
To Delete a Record:
Select the record, click the
Home
tab on the Ribbon,
and click the
Delete
button in the Records group. Click
Yes
.
•
To Spell Check:
Click the
Home
tab on the Ribbon and click the
Spelling
button in the Records group.
•
To Find Information:
Place the cursor in the field that contains the value you
want to search for, click the
Home
tab on the Ribbon, and click the
Find
button in the Find group. Or, press
<Ctrl>
+
<F>
. Type the value you want to
search for in the
Find What
box and click
Find Next
.
Criteria Example
Description
“London”
Displays records where the field equals “London”.
•
To Replace Information:
Place the cursor in the field that contains the value
you want to replace, click the
Home
tab on the Ribbon and click the
Replace
button in the Find group. Or, press
<Ctrl>
+
<H>
. Type the value you want to
search for in the
Find What box
and the new value in the
Replace With
box.
Click
Find Next
until you’ve found what you’re looking for, then click
Replace
or
Replace All
to replace every instance of the value.
•
To Sort Information:
Place the cursor in the field that you want to sort by,
click the
Home
tab on the Ribbon, and click either the
Ascending
or
Descending
button in the Sort & Filter group.
Between 1/1/00 and
12/31/00
Displays records where the date is between 1/1/00
and 12/31/00.
NOT "USA" or
<> ""
Displays records where the field does not contain
the text "USA" and is not blank.
Like “S*”
Displays records where the field text starts with an
“S”.
IS NULL
Displays records where the field is blank.
•
To Filter Information:
Place the cursor in the field that contains the values
you want to filter by, click the
Home
tab on the Ribbon, and click the
Filter
button in the Sort & Filter group. Check the boxes for the values you want to
filter for.
IS NOT NULL
Displays records where the field is not blank.
>100
Displays records whose field value is greater than
100.
•
To Remove a Filter:
Click the
Toggle Filter
button in the Sort & Filter group.
•
To Change a Field’s Data Type:
Select the field you want to change, click the
Fields
tab on the Ribbon under Table Tools, and click the
Data Type
list
arrow in the Data Type & Formatting group. Select a data type.
•
To Create a Report:
Click the
Create
tab on the Ribbon and click the
Report
Wizard
button in the Reports group. Follow the instructions to select the fields
you want to use from the desired tables and create the report.
Customizable Computer Training
9
 Courseware 
9
 Online Learning 
9
 Skills Assessments
Access Quick Reference © 2011 CustomGuide 
www.customguide.com
 | Phone 888.903.2432 
[ Pobierz całość w formacie PDF ]