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ESSENTIAL GUIDE TO GOOGLE APPS
ESSENTIAL GUIDE TO
GOOGLE APPS
By: Lachlan Roy
Edited by: Justin Pot
This manual is the intellectual property of MakeUseOf. It must only be published in its
original form. Using parts or republishing altered parts of this guide is prohibited.
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ESSENTIAL GUIDE TO GOOGLE APPS
Table of Contents
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ESSENTIAL GUIDE TO GOOGLE APPS
Introduction
Imagine this scenario, if you will.
You‟re running your own business, and you have a website. You‟ve got an email
address – me@my-business.com. It‟s great because it gives you that professional
edge. You‟re getting lots of emails, and you need a way to read them and manage
them.
You could use desktop clients like Microsoft Outlook, Mozilla Thunderbird or Apple
Mail, but it‟s a pain to set them up on all your computers and you want to be able to
get at your mail when you‟re away from your own devices.
You try to use the webmail option that come with your web host, but frankly it‟s
unusable. It‟s slow, and it‟s confusing. If only there was a better way!
Enter Google Apps.
Suddenly you‟re logging in to your own custom email address through an amazing
user interface that lets you read and reply to emails and manage them with ease on
any computer with an Internet connection.
Doesn‟t that sound great? Wait, there‟s more!
You don‟t just have email any more. You have a calendar that automatically saves
itself and can be accessed anywhere. You have an office suite that you can use
anywhere to create documents, spreadsheets and presentations that automatically
save themselves and can be accessed anywhere, too.
“That sounds great,” I hear you say, “but it must be really expensive!”
Not at all. It‟s free.
Interested? Read on.
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  ESSENTIAL GUIDE TO GOOGLE APPS
Preamble
What Is Google Apps?
Google is by and large a search and advertising company, but it also provides a
number of other extremely useful services. You may have already heard of Google
Mail (or Gmail for short), but that is only one of many “Google Apps” available for
free.
These web applications can easily be used directly from the Google website. For
example, starting a Google Mail account from mail.google.com will provide you
with an email address that ends in „@gmail.com‟ (or googlemail.com, depending on
where you live.)
This is great, but for some a “gmail.com” isn‟t professional enough.
Happily, it is also possible to tie an account to your own domain name (the address
that you type into the URL bar of a browser to visit a website such as
or
, allowing you to use the awesome
Gmail interface as well as the other apps from your own website. For example, the
email form on my website actually sends emails to lachlan@lachlanroy.com, but
that email address is managed by Gmail.
The bundle of apps that can be tied to your website is known as Google Apps, and
is completely free for up to 10 users. How awesome is that?
Here‟s a quick rundown of the main applications you‟ll have
access to:
Mail
Google Mail is almost certainly going to be the main reason for
signing up for Google Apps on your website.
Google Mail is a web based email client – that is, it doesn‟t require
an application like Apple Mail, Microsoft Outlook or Mozilla
Thunderbird to use (although it‟s not difficult to set it up that way if
you want to!), and you‟re able to log in and access your mail
from anywhere in the world from pretty much any device with a
web browser and an Internet connection. In this respect it‟s the
same as Microsoft‟s Hotmail (now Live Mail) or Yahoo Mail.
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