w cusb32 - Microsoft Outlook 2013 -- Free Quick Reference Card, Książki IT

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//-->Microsoft®Outlook 2013Quick Reference CardOutlook 2013 ScreenTitle BarRibbonFree Cheat Sheets!Visit:cheatsheet.customguide.comNavigation PaneContains mail-related folders like your Inbox,Sent Items and Search Folders. Use theFavorite Folders at the top of the pane for easyaccess to frequently-used mail folders.To-Do BarMailfoldersEnables you to view and scheduleappointments, events, and meetings. Viewshared calendars and compare calendars byviewing them side by side.MessagesReading PaneUse to store and keep track of addresses,numbers, and e-mail addresses.StatusBarNavigationBarMessages: Basic TasksNewReply to Forwardthe Sender MessageMove toFolderMark for AddressFollow Up BookUse to organize to-do lists, track taskprogress, and delegate tasks.NotesUse like electronic Post-It®Notes to write downinformation.Folder ListDisplays a list of all your Outlook folders in theNavigation pane.ShortcutsAdd shortcuts to folders and locations inOutlook for quick access.DeleteReply to AllRecipientsFind aContact•To Access the Inbox:Click theMailbutton in theNavigation Bar.•To Check for New Messages:Click theSend/Receivebutton on the Quick Access toolbar,or press<F9>.•Message Indicators:Message has not been read.Message has been read.File is attached to the message.Message has high or low importance.•To Open a Message:Click a message to previewor double-click to open it.•To Reply to the Message Sender:Click themessage, click theReplybutton, type yourreply, and click theSendbutton.•To Reply to All Message Recipients:Click theReply to Allbutton, typemessage, click theyour reply, and click theSendbutton.•To Forward a Message:Click the message, clicktheForwardbutton, enter e-mail addresses intheTobox, enter comments in the text box, andclick theSendbutton.•To Delete a Message:Select the message andpress the<Delete>key. Courseware •To Create a New Message:1.Click theNewbutton or press<Ctrl>+<N>.2.Enter the e-mail addresses in theTobox, or clickTobutton to use the address book.theCcbutton and select the e-mail3.Click theaddresses for recipients to whom you want tosend a copy of the message.4.Enter the subject of the message in theSubjectbox.5.Enter the text of your message in the text box.6.Click theSendbutton.•To Attach a File:Create a new message, click theAttach Filebutton in the Include group on theRibbon in the Message window, select the file youwant to send, and clickInsert.•To Send a Blind Carbon Copy (Bcc):In themessage window, click theOptionstab on theRibbon and selectShow Bccin the Fields group.Bcc:button and select the e-mailClick theaddresses for recipients to whom you want to senda blind copy of the message.•To Open an Attachment:Double-click theattachment at the top of the message window.Keyboard ShortcutsSavePrintUndoCutCopyPasteCheck SpellingCheck for MailSave, Close,and SendReplyReply to AllAddress BookHelpSwitch BetweenApplicationsNew Item<Ctrl> + <S><Ctrl> + <P><Ctrl> + <Z><Ctrl> + <X><Ctrl> + <C><Ctrl> + <V><F7><F9><Alt> + <S><Ctrl> + <R><Alt> + <L><Ctrl> +<Shift> + <B><F1><Alt> + <Tab><Ctrl> + <N>Interactive Online Learning Online Learning  Skills Assessments© 2013 CustomGuide cheatsheet.customguide.com | Phone 888.903.2432 Message Window FeaturesLike in Outlook 2010,the FILE menu andRibbon replace theOffice button andStandard Toolbar inOutlook 2013.Quick Access ToolbarRibbonMessages: Advanced Tasks•To Flag a Message as a To-Do Item:Right-click the message, selectFollow Upfrom the contextual menu, and select a flag. Or, click theflagicon on the message. Or, select the message, click theFollow Upbuttonon the Ribbon and select a flag.•To Clear a Flagged Message:Right-click the message, selectFollow Upfrom the contextual menu, and selectClear Flag.•To Categorize a Message by Color:Click theQuick Clickicon on themessage. Or, right-click the message, selectCategorizefrom the contextualmenu, and select a color category. Or, select the message, click theCategorizebutton on the Ribbon, and select a flag.•To Recall a Message:Open theSent Itemsfolder. Double-click themessage, click theActionsbutton in the Move group on the Ribbon, andselectRecall This Message.Choose to delete the message or replace themessage with a new one in the dialog box and clickOK.You can only recall amessage if you are using MS Exchange Server and the recipient has notopened it.•To Resend a Message:Open theSent Itemsfolder. Double-click themessage, click theActionsbutton in the Move group on the Ribbon, andselectResend This Message.Enter new recipients in the message windowand clickSend.•To Save a Message as a Draft:Click theSavebutton on the Quick AccessToolbar in the message window. The message appears in the Drafts folder.Move•To Move an Item to a Different Folder:Select the item, click theto Folderbutton and select the destination folder.Or, click and drag the item to a different folder in the Navigation Pane.•To Create a Distribution List:Click theNew Itemsbutton arrow on theRibbon and point to More Items and selectContact Group.ClickAddMembersin the Members group on the Ribbon, select the location of thecontacts you wish to use and select a name in the list. Click theMembersbutton and repeat for each name to be added. ClickOK,then clickSave &Closein the Actions group.•To Create a Signature:Go toFILE,selectOptionsand click theMailtab.Click theSignaturesbutton, and create the new signature.•To Change a Message’s Options:In the message window, click theOptionstab on the Ribbon and click theMore OptionsDialog BoxLauncher . Here you can specify the level of importance or sensitivity of themessage, add voting buttons to the message, indicate where replies shouldbe sent to, choose to receive read receipts and encrypt the message ordelay its delivery.•To Use the Rules Wizard:1.Make sure that you’re in theInbox.2.ClickFILEon the menu bar, click theInfotab selectManage Rulesand Alerts,and click theNew Rulebutton.3.Select the type of rule you want to create and clickNext.4.Click the first piece of underlined text in the Step 2 box, which may bepeople or distribution lists, specific words, etc.5.Specify the criteria—a person’s name, a keyword, etc.—and clickOK.6.Click the next piece of underlined text in the Step 2 box and specify thename of the folder where you want to move the messages or the actionyou want done to the message.7.ClickFinishto complete the rule and clickOK.CalendarNewAppointmentDeleteView GroupSchedulesContacts•To View Your Contacts:Click thePeoplebutton in the Navigation Bar.•To Create a New Contact:Click theNewbutton on the Ribbon.•To Edit a Contact:Double-click the contact.•To Find a Contact:Type words to search for in theSearch Contactsbox.Go to TodayShare Calendar•To Delete a Contact:Select the contact and press the<Delete>key.•To Change Views:Select the desired view in the Current View section ofthe Contacts Navigation pane.•To View the Calendar:Click theCalendarbutton in the Navigation Bar.•To Change Views:Click theVIEWtab on the menu bar and select thedesired view. Or, click one of theDay, Week,orMonthview buttons.•To Schedule an Appointment:Click the<N>.Newbutton or press<Ctrl>+Tasks and To-Do Items•To View Your Tasks:Click theTasksbutton in the Navigation Bar.•To Schedule a Recurring Appointment:ClickNew Itemson the Ribbonand selectAppointmentfrom the menu. Click theOptionsarrow and thentheRecurrencebutton. Fill in the fields and clickOK.•To Schedule a Meeting Request:Click the•To Create a New Task:Click theNewbutton, press<Ctrl>+<N>,ortype a new task in the text box at the top of the window or in the “Typeanew task”box in the To-Do Bar.•To Complete a Task:In Simple List view, check the task’scheck box.•To Delete a Task:Select the task and press the<Delete>key.•To Create a Recurring Task:Double-click the task and click theRecurrencebutton on the Ribbon.•To Assign a Task:Double-click the task, click theAssign Taskbutton inthe Manage Task group on the Ribbon, enter the person’s name in theTobox, and clickSend.© 2013 CustomGuide cheatsheet.customguide.com | Phone 888.903.2432 New Meetingbutton on theRibbon and in theTo…fieldtype the contact that you wish to include.selectNew All Day Eventfrom the menu.•To Schedule an All Day Event:ClickNew Itemsarrow on the Ribbon and•To Reschedule an Item:Double-click the meeting, appointment, or event,make your changes and click theSave & Closebutton.Interactive Online Learning Courseware  Online Learning  Skills Assessments [ Pobierz całość w formacie PDF ]