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 Office 2010: Ultimate Tips and Tricks
Office 2010: Ultimate
Tips and Tricks
By: Matt Smith
Edited by: Justin Pot
This manual is the intellectual property of MakeUseOf. It must only be published in its
original form. Using parts or republishing altered parts of this guide is prohibited.
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| Matt Smith
MakeUseOf.com
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Office 2010: Ultimate Tips and Tricks
Table of Contents
Chapter 1: Introduction ..........................................................................................................4
Welcome to Office 2010.....................................................................................................4
Tips - Incoming!....................................................................................................................5
Backward Compatibility .....................................................................................................5
Chapter 2: Exploring Backstage............................................................................................6
Customizing the Ribbon ......................................................................................................6
Collaborate Backstage ......................................................................................................8
Fix Those Annoying File Blocks ............................................................................................8
Chapter 3: Word! ...................................................................................................................10
Making Repetitive Tasks Quicker .....................................................................................10
Learning to Use Building Blocks - Continued..................................................................11
Enjoying Word’s Improved Document Search ..............................................................13
.Doc and .Docx Compatibility .........................................................................................13
Chapter 4: Excel ....................................................................................................................15
Present Data at a Glance with Sparklines......................................................................15
Groups Save Time ..............................................................................................................16
Chapter 5: Power Up Powerpoint .......................................................................................18
The New Transitions Tab ....................................................................................................18
Quick Application and Replication of Animations .......................................................19
Go Beyond Animation with Video ..................................................................................21
Live Broadcasting ..............................................................................................................22
Chapter 6: Looking Out for Outlook ...................................................................................24
Social Gatherings...............................................................................................................24
Follow Conversations.........................................................................................................25
Find Emails Easily with Search...........................................................................................26
Chapter 7: Conclusion..........................................................................................................27
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Office 2010: Ultimate Tips and Tricks
Chapter 1: Introduction
Welcome to Office 2010
There are few names in PC software more iconic than Office. The word itself is
generic, but the popularity of Microsoft’s productivity suite has made it instantly
recognizable in the context of computers. It reaches beyond the boundaries of
geekdom and into the lexicon of everyday cubicle warriors, who use the software
constantly for everything from email composition to corporate presentations.
Microsoft’s last version of Office, Office 2007, was a big deal. It was nearly as large
an overhaul as Windows Vista was compared to Windows XP. While Office 2007 has
many detractors – any major change to a popular and entrenched program is
bound to result in some agony – the revision was mostly successful. Microsoft rolled
out a major new user interface, known as Ribbon, without excessive growing pains.
Office 2010 is, by comparison, a minor update. That’s not to say it doesn’t include
new features, some of which are incredibly useful, but the interface is largely the
same. Users of Office prior to Office 2007 had a bit of a learning curve associated
with becoming re-acquainted with the software, but anyone comfortable with
Office 2007 should have no problem with 2010.
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 Office 2010: Ultimate Tips and Tricks
Tips - Incoming!
Since Office 2010 doesn’t change as much as Office 2007, there isn’t as much to
instruct users on how to use the new software. Users who are coming from 2003 will
still have to become acquainted with the Ribbon interface, but frankly, most general
tips related to the 2007 version will still help you there (but specifics, of course, have
changed).
Instead, Office 2010 has many improvements. This guide will focus on teaching users
coming to Office 2010 how to take the most from the program and use every
feature offered. In most programs, it’s not hard to find every single feature, but
Office 2010 is so expansive that even veteran users will often find that they aren’t
expert in even half of the capabilities the software offers.
The tips you find here should be of use to most people who use Office 2010 regularly.
My goal was not to go for obscure hacks, but rather to present useful information
that isn’t commonly known. Hopefully this will make you more productive, or at least
give you the tools needed to handle your work with more speed and less stress.
Backward Compatibility
The tips that I’m presenting in this guide are purely from the perspective of Office
2010. That is not to say some of them won’t be partially or fully applicable to Office
2007, but a lot of the tips focus on new features that were added in Office 2010.
Mac fans who are using Microsoft Office for Mac 2008 – which likely includes most
people reading this on an Apple computer - will find very little information in this
guide useful. Microsoft Office for Mac 2008 didn’t even use the ribbon interface, so
there are many differences. You’re more likely to find similar features in the recently
released Microsoft Office for Mac 2011; however, keyboard shortcuts and menu
layouts may be different in many situations.
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| Matt Smith
MakeUseOf.com
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